BOE Administration 2000 series

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Concept and Roles in Administration

Equal Employment Opportunity

Lines of Responsibility

Administrative Personnel Positions

Superintendent of Schools

Principal

Assistant Principal - Appointed

Director of Pupil-Personnel Services

Superintendent of Schools

Hiring School Administrators

Administrative Operations

Administrative Leeway in Absence of Board of Education Policy

Staff Advisory Functions

Consultants

Dismissal of Classes/Teachers

Administrative Reports/Annual Report/Announcements

Educational Research in District Schools

Statement of Ethics for Administrators

 

Concept and Roles in Administration

2000

The Superintendent shall direct and coordinate the administrative staff in implementing the educational philosophy, and achieving the goals and general objectives of the Board of Education, within the guidelines established by Board of Education policy law and employee agreements. The Board of Education expects the administration to demonstrate leadership and to develop good working relationships with the community for the achievement of common goals.

 

The Superintendent of Schools is encouraged to conduct the operations of the school system in a collaborative manner.

Equal Employment Opportunity

2111

All personnel policies and practices of the Board of Education will be in accord with equal employment opportunity practices as determined by state and federal legislation. A job description and required qualifications for a position to be filled will be made available to all applicants. Equal employment opportunity means that equal employment possibilities are available to all protected groups and that no individual will be discriminated against because of race, gender, color, religion, national origin, age, sex, sexual orientation or disability.

Legal References: Title VII of the Civil Rights Act of 1964, 42 U.S.C., sub 2000e. Age Discrimination in Employment Act, 29 U.S.C. Sec 621. Executive Order 11246. Connecticut General Statutes Connecticut Constitution Article I, Section 20; Amendment V Equal Rights Protection Amendment. 46a‑51 (8), (17), (18) Discriminatory practices. 46a‑58(a) Deprivation of rights. 46a‑60 Discriminatory employment practices prohibited. 46a‑79 State policy re employment of criminal offenders. 46a‑80 Denial of employment based on prior conviction of crime. 46a-81 Sexual orientation discrimination defined 10‑153 Discrimination on account of marital status.

Lines of Responsibility

2121

Teachers are responsible directly to their Principal. Principals are responsible to the Superintendent of Schools; the Superintendent of Schools is responsible to the Board of Education. These lines of responsibility shall be observed by all individuals and groups involved.

Administrative Personnel Positions

2130

All administrative, supervisory, and other positions in the school system are established initially by the Board of Education, by state law, or both.

It is the intent of the Board of Education to maintain a sufficient number of positions to promote the school system's goals.

A job description for each position, including a statement of requirements, must be developed and written under the direction of the Superintendent for approval by the Board of Education.

The Board of Education will approve the broad purpose and function of the position in harmony with state statutes, laws and regulations.

The Board of Education directs the Superintendent to maintain a comprehensive and coordinated set of job descriptions.

Superintendent of Schools

2131 (a,b,c)

The Superintendent of Schools, as Chief Executive Officer of the Board of Education, will have the following specific powers and duties:

Relationship with the Board

  1. to serve as the Executive Officer for the Board and be charged with the responsibility for implementing the policies of the Board.  He/she shall work with the Board Chair in planning the agenda for each meeting, shall attend all meetings and participate in all regular and special meetings of the Board and executive meetings of the Board at the Board's request;
  2. to develop a harmonious and close working relationship with the Board.  He/she shall treat all Board members impartially and alike, refraining from criticism of individual or group members of the Board.  He/she shall go to the Board when serious differences of opinion arise in an earnest effort to resolve such differences immediately;
  3. to serve as a resource person and advisor to the Board.  He/she shall keep the Board informed on issues, needs, and operation of the school system.  He/she shall offer advice to the Board based on thorough study and analysis, on items requiring Board action;
  4. to provide a continuous appraisal of all school policies originating with the Board.  He/she shall advise the Board on the need for new and/or revised policies and suggest draft policies to satisfy those needs. 

Educational Direction and Leadership

5. to develop administrative principles and procedures for implementing Board policy.  He/she shall ensure the enforcement of all provisions of law, rules and regulations, and Board policy relating to the management of the schools and other education, social and recreational activities.  He/she shall interpret for the staff all Board policies and applicable laws, rules and regulations. 

6. to understand and keep informed on all aspects of the instructional program at all levels.  He/she shall, on a continuing basis, review and update the educational program of the school, and keep the Board informed of all changes in curriculum;

7. to recommend to the Board for its adoption all courses of study, curriculum guides and textbooks to be used in the schools;

8. to encourage a positive approach to student behavior and discipline;

Personnel

9. to develop and implement sound personnel practices, consistent with law, Board policy and collective bargaining agreements, including recruitment, hiring, assignment, supervision, evaluation, promotion, and discipline of all personnel.  He/she shall develop procedures for the selection of staff members.  He/she shall establish standards for teacher selection, and shall provide a framework for continuing in-service training of all professional staff members.

10. to recruit qualified, professional, civil service, and non-certified personnel.  He/she may authorize the payment of part or all of the expenses of candidates for teaching positions if the candidates are asked to come to the district for visits or interviews;

11. to select employees for appointment, promotion, transfer or dismissal in accordance with the policies of the Board and the procedures outlined by the law. He/she shall make recommendations to the Board regarding salary and tenure of all employees. He/she may temporarily suspend any employee for cause and shall promptly report such suspension to the members of the Board. Unless otherwise determined by the Board, he/she is authorized to reemploy all employees upon the adoption by the Board of the budget for the following year.

12. to supervise and evaluate all staff members.  He/she shall work for good morale and be impartial, firm and fair in dealing with staff.

13. to encourage in-service education and the professional growth of staff through conferences, workshops, group discussions, committee/individual studies and use of consultants;

14. to advise the Board, in conjunction with the Board-designated negotiator(s), in all collective bargaining matters;

15. He/she shall determine needs for facilities for transportation of student, of vehicles used, and see that such service is conducted in accordance with laws, and that the safety and care of the children are properly protected.

16. He/she shall have the power to make such rules and to give such instruction to school employees as may be necessary to make this code and any additional instruments of control established by the Board fully effective in the management of the schools; and in all matters not covered by these regulations he/she shall act on his/her own discretion, if action is necessary, but shall report his/her action to the Board for its information.

17. The Board of Education directs the Superintendent of Schools in cooperation with the school staff, parents, and any other interested persons or groups to establish and maintain a comprehensive plan for monitoring the progress of the schools in achieving stated goals in regard to curriculum, school environment, and school operations.

Principal

2133

The Principal shall be the chief administrator of the school. All personnel assigned to the building shall be directly responsible to the Principal of the school during the time they are working in the building.

The Principal is charged with the supervision and direction of the staff and students assigned to his/her building, and with care of the school facility and its equipment. He/she shall see that rules and regulations of the district, the policies of the Board, and the guidelines for the instructional program are observed. Within the framework of the policies of the Board and the general rules and regulations set by the Superintendent, the Principal may establish and enforce such rules as he/she deems advisable and necessary for the efficient operation of his/her school.

Principals

The Principal shall be responsible to the Superintendent of Schools.  He/she shall develop the educational program of the school in accordance with the needs of the students and within the framework of the established policy for the total school system.  The teachers and other designated personnel of the school shall be directly responsible to the Principal for the satisfactory fulfillment of the duties assigned to them.  The Principal shall administer and supervise his/her school in accordance with policies and regulations prescribed by the Board of Education and the Superintendent of Schools.  The Principal shall have the following specific duties and responsibilities:

  1. guide and encourage the school's professional personnel in their educational work and their professional growth, so as to secure continuous improvement of instruction and to promote healthy growth and adjustment of the students;
  2. create an environment wherein teachers and students may achieve mutual understanding, a high sense of morale, and the best possible working conditions;
  3. take all precautions to safeguard the safety, health, and well-being of students and staff members, including formulation of plans to meet emergencies;
  4. be responsible for maintaining close and cooperative relations with parents and the community, and interpret them to the educational program of the school;
  5. keep the Superintendent of Schools informed about the conditions and needs of the schools;
  6. maintain an inventory of supplies, equipment and furniture within the school, estimate the annual financial requirements of the school in conjunction with preparation of the annual school budget, and submit requisitions for supplies, equipment, and other items required by the school;
  7. provide for office hours within his/her school unit beyond the school year as needed in order to promote the best interests of his/her schools; and
  8. perform such other duties as may be requested by the Superintendent of Schools.

The Principal will be responsible for community relations, administration, business management, personnel, students, and instruction. The Principal further, will exercise direct control through his/her own office over those non-instructional functions which are performed; these would include custodial services, cafeteria operations, transportation, and maintenance of plant and grounds.

The Principal will also schedule and arrange through his/her own office the use of the school building and facilities by outside organizations.

Assistant Principal - Appointment

2133.11

An Assistant Principal, as provided for by the Board of Education, shall be appointed by the Board of Education upon the recommendation by the Superintendent of Schools.

An Assistant Principal shall hold his/her appointment on the basis of a valid and appropriate Connecticut certificate.

Director of Pupil-Personnel Services

2135 (a,b,c)

A. Qualifications

The director of Pupil-Personnel Services shall have earned a Connecticut Intermediate Certificate.

Such Director of Pupil-Personnel Services, subject the direction of the Superintendent of Schools, shall be charged wit the following duties:

B. Duties

  1. To be responsible to the Superintendent of Schools for all organization, administration, and supervision of the Special Education Program.
  2. To have the powers necessary for executing the policies of the Board and for enforcing administrative rules and regulations determined by the Superintendent of Schools.
  3. To be responsible for the educational procedures and process within the Special Education Program, and for all records and reports concerned thereto, in accordance with the policies, rules and regulations prescribed by the Board of Education, and the state/federal statutes.
  4. To keep the Superintendent of Schools informed through the use of routine reports, meetings and by other means of communications as may be deemed appropriate by the Superintendent of Schools.  Exceptional conditions and activities existing or occurring shall be reported immediately.
  5. To establish rules for the administration of the Special Education Program which shall be published in a handbook for distribution.  The handbook shall be revised annually, or at such times as may be deemed appropriate, and such rules shall be subject to approval by the Superintendent of Schools prior to distribution.
  6. To conduct educational surveys dealing with Special Education.
  7. To make recommendations to the Superintendent of Schools for the recruitment, selection and assignment of Special Education personnel.
  8. To be responsible for maintaining good public relations with the community.
  9. To write supervisory reports on Special Education personnel at least once a year, or as directed by the Superintendent of Schools.
  10. To be responsible for fully utilizing the community’s resources for enriching the Special Education Program.
  11. To be responsible for coordinating the administration of guidance services.
  12. To be responsible for requisitioning supplies, textbooks, equipment and all materials necessary to the operation of the Special Education Program.
  13. To serve as the designated Chairperson of the Pupil Planning Team for the Region.
  14. To prepare the agenda: schedule meetings of the Pupil Planning Team; assure that the mandated members are in attendance at each meeting and that the parent of the child to be discussed is invited.
  15. To supervise the Testing Program, and arrange for the transmittal of all necessary test results and data to the schools and Pupil Planning Team.
  16. To ensure that parents are notified of Pupil Planning Team recommendations and afforded an opportunity to present information to the P/PT.
  17. To arrange for transmittal of Pupil Planning Team recommendations to all appropriate parties.
  18. To follow up on Pupil Planning Team recommendations to all appropriate parties.
  19. To schedule conciliatory meetings of the Pupil Planning Team on the handicapped with parents who disagree with PPT recommendations.
  20. To process appeals from recommendations of the Pupil Planning Team.
  21. To ensure that an annual review is made of the status of each exceptional child.
  22. To arrange for representatives of the Pupil Planning Team to visit public special education programs and approved private programs in the district and preparing reports on the adequacy of these programs for the Superintendent of Schools. 
  23. To ensure that the Pupil Planning Team assists in local child find activities.
  24. To ensure that the Pupil Planning Team recommendations are transmitted to classroom teachers to assist in the development of Individualized Educational Programs.
  25. To ensure that a register of all handicapped children who live in the District is maintained and update annually.
  26. To employ accepted principles of administration and high professional standards while working cooperatively with the teaching staff for the best interests of the children.
  27. To continue to improve educationally and professionally, encouraging the teaching faculty to do the same.
  28. To show evidence of leadership in formulating and developing the programs and projects which will improve the excellence of the school system, as well as in the areas of the Director’s particular responsibilities.
  29. To perform such other duties as may be assigned by the Superintendent of Schools 

Superintendent of Schools

2140

The Board of Education will elect and fix the term of office and salary of a Superintendent who serves as the Chief Executive Officer of the Board and has authority and responsibility for the supervision of the school system.

The Board shall provide a written contract of employment which includes salary, benefits and term of office of the Superintendent.

Each year, the Board will evaluate the Superintendent in accordance with guidelines and criteria mutually determined and agreed upon by both the Board and the Superintendent.

Legal Reference: Connecticut General Statutes 10‑157 Superintendents.

Hiring School Administrators

2151

The Board of Education will appoint qualified persons to all administrative positions in the School System, based on recommendations made by the Superintendent.

The appointment of all administrators is valid only when made in such a manner, and the Superintendent will submit his/her recommendations to the Board in writing if so requested.  The Board will accept or reject the Superintendent's recommendation at a regular or special Board meeting.  If the Board should reject the Superintendent's nomination, she/he will make another recommendation to the Board within a month, or as soon as practical.

The Superintendent will be responsible for the posting of positions, recruitment and screening of candidates, and to bring at least three finalists, when possible, including the recommended candidate, to the Board.

At the time of deciding to fill a vacant administrative position, the Board will determine whether the full Board, a committee of the Board or appropriate administrators will interview finalists for the position.

Administrative Operations

2200

The Board of Education will determine the policies to guide the decision-making process governing all activities of the schools. In setting these policies, it may seek the advice and assistance of the employees or their organizations, and other relevant persons or groups.

The Superintendent is responsible to the Board for the administration of the schools under applicable laws and the policies of the Board. In addition, the Superintendent shall prepare in detail, where applicable, the rules and regulations for implementing the approved policies.

The Superintendent shall organize the staff so all clearly understand the functions of each and the relationship between and among them; establish clear lines of communication, both vertically and horizontally; establish the necessary councils and committees to provide for efficient operation. All groups shall be given specific responsibilities, and channels shall be established so that the recommendations or decisions of each group can be heard and reviewed by the administration and, where appropriate, by the Board.

The Superintendent shall balance the delegation of responsibility with commensurate authority subject to legal powers of the Board.

(cf. 2121 - Lines of Responsibility) (cf. 2220 – Representative and Deliberate Groups)

Legal Reference: Connecticut General Statutes 10-157 Superintendents

Administrative Leeway in Absence of Board of Education Policy

2210

In cases where emergency action must be taken within the school system and where the Board of Education has provided no guidelines for administrative action, the Superintendent shall have the power to act.

It shall be the duty of the Superintendent to inform the Board of Education promptly of such action and of the need for possible additional policies, or revision of existing policies, and the Superintendent's decisions shall be subject to review by the Board of Education at its next regular meeting.

Staff Advisory Functions

2220

In the development of rules, regulations, and arrangements for the operation of the school system, the Superintendent of Schools shall include at the planning stage, whenever feasible, those employees who will be affected by such provisions.

Superintendent of Schools shall evolve with professional and non-professional employees channels for the ready inter-communication of ideas and feelings regarding the operation of the schools. He/she shall weigh with care the counsel given by employees and shall, as appropriate, inform the Board of Education of such counsel in presenting reports of administrative action and in presenting recommendations for Board of Education action.

Consultants

2224

The Board of Education, aware of the benefits to be derived, authorizes and encourages the administrative and supervisory staff to use professional consultants from the State Department of Education, colleges, universities, and other sources, when such consultative services will be helpful in the improvement of the instructional program in its schools. All consultants must be approved by the Superintendent, and cases involving honorarium and/or other costs must be within the approved Board of Education budget parameters. Board approval must be secured prior to the invitation and arrangement for visitation by such person or persons, if budgeted funds are not available.

Dismissal of Classes/Teachers

2232

The Superintendent of Schools will distribute regulations concerning closing of schools during the school day in response to emergencies. Teachers will remain on duty until dismissed by the Principal. Students will be dismissed by teachers upon the approval of the Principal.

Administrative Reports/School District Annual Report/Announcements

2232.1

The Board shall require reports from the Superintendent of Schools concerning the state of the school system.

The Superintendent shall be responsible for submitting to the Board an annual report indicating the effectiveness of the instructional program, the condition of the schools, and plans and suggestions for their improvement as well as other items of interest to the Board members.

The Board shall file an annual financial report with the State in accordance with the law.

Legal Reference: Connecticut General Statutes 10-157 Superintendent of Schools 10-222 Appropriations and budget 10-224 Duties of the Secretary 10-227 Returns of receipts, expenditures and statistics to state board.

Educational research in District Schools

2240

All requests to conduct research within the school district must be directed to the Superintendent of Schools.  The following criteria will be utilized to make a determination regarding approval of such requests:

  1. The study results in direct benefits or provides direct services to the children of within the school district;
  2. The study provides in-service opportunities for the growth and development of faculty and/or staff;
  3. There be no expenditures of district funds or use of staff/faculty time unless there are benefits as described in 1 and 2 above.
  4. Students participating in studies, authorized by school administration, must have the approval of their parents.

 

Statement of Ethics for Administrators

2300

An educational administrator's professional behavior must conform to an ethical code of behavior, and the code must set high standards for all educational leaders. The educational leader provides professional leadership across the district and also across the community. This responsibility requires the leader to maintain standards of exemplary professional conduct while recognizing that his or her actions will be viewed and appraised by the community, professional associates and students.

The educational leader acknowledges that he or she serves the schools and community by providing equal educational opportunities to each and every child. The work of the leader must emphasize accountability and results, increased student achievement, and high expectations for each and every student.

To these ends, the educational leader subscribes to the following statements of standards.

The educational administrator:

  1. Makes the education and well‑being of students the fundamental value of all decision making.
  2. Fulfills all professional duties with honesty and integrity and always acts in a trustworthy and responsible manner.
  3. Supports the principle of due process and protects the civil and human rights of all individuals.
  4. Implements local, state, and national laws.
  5. Advises the Board of Education and implements the Board’s policies and administrative rules and regulations.
  6. Pursues appropriate measures to correct those laws, policies, and regulations that are not consistent with sound educational goals or that are not in the best interest of children.
  7. Avoids using his/her position for personal gain through political, social, religious, economic, or other influences.
  8. Accepts academic degrees or professional certification only from accredited institutions.
  9. Maintains the standards and seeks to improve the effectiveness of the profession through research and continuing professional development.
  10. Honors all contracts until fulfillment, release, or dissolution mutually agreed upon by all parties.
  11. Accepts responsibility and accountability for one’s own actions and behaviors.
  12. Commits to servicing others above self.